Enterprise-Ready Software

Smarter Visitor & Event Management

From registration to checkout — WebXComet brings complete control over visitor flows, event coordination, digital pass generation, and real-time approvals in one unified platform.

Platform at a Glance

100%
Paperless check-in
<30s
Pass generation time
Realtime
Approval notifications
360°
Visitor audit trail
Mobile App Included iOS & Android — scan, approve & manage on the go
End-to-End Flow

Visitor Journey — Stage by Stage

A seamless six-stage lifecycle that keeps hosts, security, and administrators in sync at every step.

1
Register
Visitor self-service or host invite
2
Approve
Admin or host approval
3
Pass Generation
QR / barcode digital pass
4
Check In
Scan pass at entry gate
5
Meeting
Host & visitor session logs
6
Check Out
Exit scan & record close
✉ Email & SMS notifications at each stage 🔔 Real-time host alerts on arrival 📋 Complete audit trail & reporting 🔐 Role-based approval workflows
Core Capabilities

Everything You Need to Run a Secure Facility

Purpose-built modules that handle every dimension of visitor and event management with precision and ease.

Pre-Registration & Invitations

Hosts send branded digital invites. Visitors pre-register via a web form or app, reducing lobby congestion and front-desk effort.

Approval Workflows

Multi-level approval chains with configurable rules. Approvers receive instant mobile alerts and can approve or reject with one tap.

Digital Pass Generation

Auto-generated QR or barcode passes delivered instantly via email or SMS. Passes embed visit details, validity window, and access zones.

QR-Based Check-In & Out

Security staff scan passes at entry/exit kiosks. Instant validation with time-stamped records and automatic host notifications.

Events Management

Create multi-session events, set capacity limits, assign event coordinators, and manage RSVPs with attendee tracking dashboards.

Analytics & Reports

Real-time dashboards showing footfall, peak hours, pending approvals, and dwell times. Export audit-ready reports in PDF or Excel.

Dual-Module Platform

Visitors & Events — One System

Two tightly integrated modules designed to eliminate silos between reception teams, security, and event coordinators.

Visitor Management Module
For everyday visits, walk-ins & scheduled meetings
Self-registration kiosk & web portal
Host-based invitations with pre-approval
NDA & document signing at registration
Photo capture & ID verification
Blacklist & watchlist screening
Recurring visitor fast-track profiles
Multi-location & multi-building support
Events Management Module
For conferences, workshops & large gatherings
Event creation with agenda & session tracks
Capacity management & waitlisting
Batch pass generation & email dispatch
Branded event badges & lanyards printing
Speaker & VIP fast-lane check-in
Live attendance dashboard & alerts
Post-event attendance & feedback reports
Digital Pass System

Secure, Smart Visitor Passes

Every approved visitor receives a tamper-proof digital pass with embedded QR code, access zone data, and time-bound validity — eliminating paper-based processes entirely.

QR & Barcode Passes
Auto-generated on approval. Scannable via iOS, Android, or fixed kiosk scanners.
Zone-Based Access Control
Restrict passes to specific floors, labs, or departments. Passes auto-expire after the visit window.
Instant Delivery via Email & SMS
Visitors receive passes immediately after approval. Fully branded with your organisation's logo and colours.

Sample Visitor Pass

WebXComet Corp — Mumbai HQ
✓ APPROVED
Arjun Mehta
Business Visitor
Meeting With
Sarah Connor
Date & Time
08 Jun 2026 · 10:00
Valid Until
08 Jun 2026 · 17:00
Access Zone
Floor 3 — East Wing
PASS-WXC-2026-084712 · Tap to verify
Mobile Application

Manage Everything From Your Phone

The WebXComet mobile app brings the full power of the platform to iOS and Android — so approvers, hosts, and security staff are never tied to a desk.

WebXComet
Visitor Dashboard · Today
3 Pending
7 Approved
5 Inside
AM
Arjun Mehta
10:00 · Floor 3
In
SK
Sneha Kapoor
11:30 · Board Room
Pending
RV
Rahul Verma
14:00 · Lab 2
Approved
📷 Scan Visitor Pass
One-Tap Approve or Reject
Receive push notifications for pending visitor requests and approve or reject instantly — even before reaching the office.
QR Scanner for Check-In
Security staff use the built-in camera scanner to validate passes at entry and exit points without dedicated hardware.
Live Visitor Dashboard
Real-time view of who is currently on-premises, upcoming arrivals, and pending approvals — all synced across devices.
Smart Push Notifications
Instant alerts for guest arrivals, overstay warnings, emergency evacuations, and event capacity thresholds.
⬇ App Store
⬇ Google Play
Get in Touch

Ready to Transform Your Visitor Experience?

Talk to our solutions team to schedule a personalised demo or get a custom quote for your organisation.

Head Office
WebXComet Solutions Pvt. Ltd.
Thudiyalur, Coimbatore — 641017, India
Business Hours
Monday – Friday: 9:00 AM – 6:30 PM IST
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